23/07/2013 SC Minutes

MINUTES OF SHADWELL NEIGHBOURHOOD PLAN STEERING GROUP

HELD ON Tuesday 23rd July 2013

AT SHADWELL LIBRARY

PRESENT: Denise Trickett, Jeremy Thompson, Ian Halmshaw, Debbie Potter (Chair), Denise Simpson. Andy McKinley, Alice Pratt, George Crowther

APOLOGIES: Graham Smith, Kate McKinley, Steve Gee, Nick Manaton, Helen Jordan, Robert Dyson

ITEM 1 – Minutes from 25th June 2013

The minutes of the meeting were agreed as a true and correct record.

ITEM 2 – Matters arising from the minutes and not covered on the agenda

No matters arising

ITEM 3 – Constitution

A.P. presented some amendments to the terms of reference. Amendments were agreed and A.P was to recirculate once the corrections have been made.

ITEM 4 - Grant Application

J.T confirmed that we had been successful with the application he had made on behalf of the SNPG. £7000 had been offered subject to certain terms and conditions which at the time of the meeting had not been sent to him. J.T to forward as soon as he receives them. This will only be paid to the Parish Council who must agree to accept the funds. The funds have to be ring fenced and proper records have to be kept as to what it has been spent on. it may only be used for activities in relation to the production of a Neighbourhood Plan and can be reclaimed if not spent in the correct manner also 10% is withheld until the process is completed.

ITEM 5 - Draft vision statement

It was decided to set up a subcommittee A.M A.P & G.C to meet and try and put together a draft vision statement before the next meeting.

ITEM 6 - Sourcing professional help

It was decided that Professional help maybe needed in the autumn. A.M to ask the University if they would be interested in taking on this task and at what cost. J.T. confirmed that Tony Ray unable to take on a paid role but was willing to continue to help on an informal basis. Peter Baker would at a cost of £60 plus VAT an hour. D.P advised that Aberford Parish Council had used the Leeds City Council tender site but to date hadn’t received any replies

ITEM 7 - Finance

D.P. Confirmed she was still waiting for a statement to be sent from the Bank

ITEM 8 - Any other business

Minutes of the February and March meetings will not be further amended D.P to contact original members to check if they were still interested in being on the committee

ITEM 9 - Dates of next meetings

Tuesday 10th September 8.00pm at the Library.