28/02/2013 SC Minutes
SHADWELL NEIGHBOURHOOD PLAN STEERING GROUP
Meeting to be held at 8.00 pm on Thursday, 28 February 2013
At Shadwell Recreational Hall, Holywell Lane
MINUTES
Present: Debbie Potter – Chair (DP), Denise Simpson (DS), Graham Smith (GS),), Ian Halmshaw (IH), Paula Wilson (PW) Jeremy Thompson (JT) Geoff Turnbull (GT) Katherine (Research Lady)
Apologies: A McKinlay, K McKinlay, R Dyson, D. Trickett, N. Manaton, George Crowther, Alice Pratt, Helen Jordan, Steve Gee and Jamie Gadong
Item 1 - Open the meeting
Apologies as above.
Item 2 - Minutes of last meeting
Minutes of the meeting held on 28 January 2013 (previously circulated) were approved with no amendments.
Item 3 - Matters arising
There were no Matters arising
Item 4 - Report on meeting with Ian Mackay – 12 February 2013
JT went through the report on the meeting that had previously been circulated and highlighted several important points. Ian Mackay was very happy with our progress and emphasized the need to have a good audit trail for all the things we do and decisions we take. He also asked that we somehow plot the postcodes from questionnaire respondents to show we have a good mix across the Parish. JT also asked that we all increase our use of the Website again as it had an audit trail. We also have to involve the Parish Council more. DP agreed to report what we are doing to them at the next and subsequent Parish Council Meetings. With regards to the referendum GT suggested that the council may look to hold this at the same time as the 2014 Local elections to save on costs
Item 5 - Questionnaire
Update of numbers received – IH confirmed that we had 308 hard copy replies of which 120 were now entered on the site. Volunteers were needed to take more questionnaires home to be inputted. Some members took some from the meeting IH would email asking for help and DS would contact her list of helpers to see if any of them could help.
Once all questionnaires were on the site we will look at how we analise the comments.
Item 6 - New SHLAA Map
A revised map was circulated and discussions took place on the need to liaise with Harewood regarding the prosed site near Brandon Golf Club. DP to call them to discuss. As far as the Council are concerned this list is now closed but they could look at new submissions if they thought it was warrented.GT also informed the meeting that there could also be some Parish boundary changes when they come up for review in July 2013.
Item 7 - Finance
Update on Bank Account - DP confirmed that the account was now open GT also confirmed that there would be some form of Funding and help from the council but at this early stage it had not been decided what it would be.
Item 8 - Project Plan
Not discussed.
Item 9 - Communications Sub Committee - IH
To receive update
Item 10 - Update of media coverage: RW
Not Discussed
Item 11 - Formation of Sub-Committees: RW
Not Discussed
Item 12 - To receive update on Website: Steve Gee
Previously circulated the update by email to all.
Item 13 - To review response from Carter Jonas and agree meeting
IH to write to Carter Jonas and ask for a meeting in approx. 4 weeks’ time Tuesday best for date.
Item 14 - Annual Parish Meeting
It was agreed that we need to present an update to the Parish Council on where we are up to and what is happening. As the meeting was only attended by a small number it was decided to add this to the agenda and discuss in full at the next meeting. Volunteers would be need to do a presentation
Item 15 - Project Board 2 – Meeting 11 March at 4.30 pm:
It was agreed that DP and JT would attend
Item 16 - Any other business
There was no other business.
Item 17 - Date of next meeting
14th March 8.00pm in the Library